Are you a detail-oriented construction professional looking to take the next step in your career? We are seeking an ASSISTANT PROJECT MANAGER (APM) / PROJECT ENGINEER to support our project management team in delivering high-quality results from preconstruction through final close-out.
In this role, you will be the backbone of project execution, ensuring that documentation is accurate, communication is seamless, and every phase of the build stays on track.
GENERAL RESPONSIBILITIES
• Support the Project Manager in all aspects of project execution.
• Maintain organized and accurate project documentation.
• Ensure timely communication between office, field, subcontractors, and clients.
• Proactively identify and help resolve issues that may impact cost, schedule, or quality.
PRECONSTRUCTION PHASE
Permitting
• Coordinate with the Project Manager to identify required subcontractors for permit applications.
• Contact and follow up with subcontractors to obtain all permit applications.
• Review permit documents with the Project Manager to ensure completeness prior to submission to the building department.
Project Setup & Superintendent Package
• Assist in preparing the Project Superintendent / Job Information Package prior to the Kick-Off Meeting, including:
o Project contacts (owner, design team, building department, subcontractors, suppliers)
o Subcontracts and purchase orders
o Project schedule
o Drawing logs and contract documents
o Relevant project information (RFIs, submittals, etc.)
• Set up and maintain electronic project files in accordance with company standards.
Kick-Off & Hand-Off Meetings
• Assist in scheduling internal hand-off and project kick-off meetings.
• Ensure all required team members are included.
• No project shall proceed without proper hand-off and kick-off meetings.
Purchasing & Contracts
• Assist with solicitation of pricing from subcontractors and suppliers.
• Assist with reviewing and leveling proposals.
• Assist in preparing and processing purchase orders, change orders and subcontracts for Project Manager review and approval.
• Distribute updated contract documents (plans, ASIs, addenda) and coordinate pricing updates.
• Ensure proper approvals and distribution to all parties, including accounting.
Insurance Certificates
• Coordinate collection and review of subcontractor insurance certificates.
• Ensure compliance with contract requirements and follow up as needed.
CONSTRUCTION PHASE
Schedule Control
• Assist in maintaining and updating the project schedule (bi-weekly or weekly as required).
• Distribute updates to the project team.
Submittals & Document Control
• Prepare and maintain the master submittal log.
• Track, review, and distribute submittals in coordination with the Project Manager.
• Maintain updated drawing logs and distribute revised documents to the field and subcontractors.
RFI Management
• Prepare and track RFIs using project management software.
• Ensure timely responses to avoid schedule delays.
• Distribute updated RFI logs at project meetings.
Project Meetings
• Attend project meetings as required.
• Assist in preparation and distribution of meeting minutes.
• Distribute updated logs (schedule, RFIs, submittals, change orders) to the team.
Lien Waivers & Pay Applications
• Prepare, collect, and track subcontractor and supplier lien waivers.
• Ensure compliance as a prerequisite for project billing and payment.
• Work with the Project Manager for invoicing and Payment Processing, while Monitoring Contract Cost and Schedule
PROJECT CLOSE-OUT PHASE
• Prepare and assemble project close-out documentation, including:
o As-built drawings
o Equipment and material submittals/cut sheets
o O&M manuals
o Warranties and certifications
• Coordinate with subcontractors to collect all required documents.
• Compile and submit final close-out package to the client.
BENEFITS INCLUDE
Employer-sponsored health insurance – Medical / Dental / Vision
401k / Profit Sharing
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Ready to build your future in New Jersey and Eastern PA with us? Apply today by sending your resume and recent project experience to info@sweetwatercorp.com or via LinkedIn at https://www.linkedin.com/company/sweetwater-construction-corp.